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All other products or brand names mentioned are trademarks or registered trademarks of their respective holders. Any persons or businesses mentioned in the text of this manual are strictly fictitious. Any resemblances to existing or deceased persons, or existing or defunct businesses, is entirely coincidental. This is not a step-by-step tutorial. Our feeling is that you did not pay to have someone stand in front of class and read you something that you could do on your own.
Through our own classroom experience we have discovered that students don’t read detailed descriptions and that lengthy text is ignored. They prefer to explore and try things out. In typical tutorials, students often get lost following rote procedures and get caught in error conditions from which they can’t back out of.
Besides, once students leave class, they just want something they can use to look up a subject quickly without having to read through an entire tutorial. Our design ensures that each course is stimulating and customized yet covers the outlined objectives. The left page of your manual is designed for note-taking.
That way, you won’t have to switch between your notebook and a manual whenever you need to look up how to perform an operation. Keys and commands that you need to press are displayed as icons such as E or Z.
Each topic starts on a new page, making things easy to find and follow. In addition, topics covering actual commands always begin with the USAGE section where we explain the purpose of the command. Although you will usually be using the mouse to make your selections there are also shortcut keys that can be used at times so we will also include those. Any keyboard shortcuts will be displayed with a keyboard icon while mouse shortcuts will include a picture of the mouse icon. The next page shows how a typical topic will be discussed and each part found in the book.
Since MS Office applications were all written to be used interactively with a mouse, there will be many tools that will be mentioned which can be used in place of the menu or keyboard. This section lists the keystrokes or function keys the user may press as a shortcut for performing the current command.
NOTE: This box will mention things to watch out for. The writing icon in the left column always indicates an important note to remember. TIP: This box will let you in on a little secret or shortcut.
The pointing hand always indicates a “TIP”. If you have assigned a shortcut to your desktop, double-click on the Microsoft Office Word icon to run the application. Although the quickest way of running Word is obviously through the desktop, you can also access the Start menu which allows you to locate any program available on your system. The screen can be quite intimidating the first time you see it as there are so many items displayed on it.
However, if you take a few minutes to familiarize yourself with the various screen elements, the program will become easier to work with. Along the top left corner of the screen is the Office Button which provides quick access for creating, opening, converting, saving, printing, preparing, sending, publishing, and closing files.
Recently accessed documents are also listed under this button. This button provides the only true menu within Word or any other MS Office application. Click on the button to the right of these tools to customize this Quick Access Toolbar.
The name of current document followed by the application name is displayed in the middle. The second line contains a new feature within Word There are tabs located on this line which are used to access a series of Ribbons to help you quickly find the commands needed to complete a task.
Commands are organized in logical groups that are collected together under these tabs. Each tab on the Ribbon relates to a type of activity, such as inserting an object or laying out a page.
To reduce screen clutter, some tabs are shown only when they are needed. There is no way to delete or replace the Ribbon with the toolbars and menus from previous versions of Microsoft Office.
However, you can minimize the Ribbon to make more space available on the screen. If you prefer using the mouse, point to an empty space just to the right of the last tab across the top of your screen and click the [RIGHT] mouse button.
From the pop-up menu, choose Minimize Ribbon. If you prefer using your mouse, point just to the right of the last tab and click your [RIGHT] mouse button. From the pop-up menu, again choose Minimize Ribbon this time to de-select it.
Use the A key to access the ribbon directly from the keyboard. Each time you press A, Word displays corresponding letters for the ribbon items to help you to continue using keyboard shortcuts to select them. Along the right side of the screen is the scroll bar used to quickly move vertically within your document. Use the arrows located across the top and bottom of the scrollbar to move up and down.
To move more quickly, drag the small rectangle located within the scroll bar to the desired location up or down. If you zoom to a larger size than can fit horizontally within the window, a horizontal scroll bar will appear across the bottom of the screen.
The actual typing area is the large interior portion of the window that the program uses to display its data and special symbols.
In Word, this working section is referred to as the Text Area. Within the text area you should see a small blinking vertical line, referred to as the Insertion Point or cursor. It marks the spot where your next typed character will appear. You should also see an I-beam which indicates where the mouse pointer is located. As you move the mouse to the Ribbon area at the top of the screen or along the left or right edges of the document, it will change into the shape of an arrow.
The arrow is used to point to items within the Ribbon or to select lines of text. Just below and to the left of the vertical scroll bar is the Zoom Area. Notice you can click on the increase or decrease buttons to change the zoom factor.
You can also drag the slider horizontally to change the text size as it appears on the screen. Word displays the current percentage just to the left of this area. To the left of the zoom area are five View Icons. These are used to change the current page for display purposes. Simply click on the view you want to switch to. The far left side of this line contains the Status Bar.
This section indicates the current typing position, how many words have currently been entered in the document, and provides information on proofing tools.
To make working with multiple documents less confusing, Word displays all opened documents along the taskbar at the very bottom of the screen. Rather than having to access the Ribbon labeled View to switch between opened windows, you can simply use your mouse to click on the name of the file you want to access directly on the taskbar. Once selected, that document becomes the active window. Help can be as generic as explaining how to print within the program or as specific as detailing each item within a dialog box.
To display help in any of the applications, simply click on this tool located on the far right side of the tabs and just above the Ribbon. When done, press E. Word will search through its help database and replace the current list with a group of topics related to the item you entered. There are several buttons across the top of the help window: If you have been moving between help topics, click on the back arrow button to return to the previous help topic.
If you have returned to a previous help topic, click on the forward arrow button to display the next topic. If you are viewing a topic online and it is taking a long time to load, click on this button to cancel the help page. Click on this button to refresh the help window. Click on this button to return to the original help topic list. Click on this button to print the current help topic.
A task pane will be opened along the left side of the window, listing all of the help topics and allowing you to scroll through them. Click on this button a second time to close the task pane. Click on this button to keep the current help topic on top. Click on the down arrow beside this button to select the type of help topic you would like displayed.
Click on this button to specify whether you want to search for online help or display only the offline topics that come with MS Word. This comes in handy when a screen lists several choices or perhaps lists various keyboard shortcuts.
Click on this tool to print the current help topic. A dialog box containing two tabs will be displayed: The first tab labeled General is divided into three main sections, as discussed below: Select Printer This section is used to select the printer.
There is also a checkbox to print the topic to a file.